iRIS Managment

The purpose of iRIS System Management and Service Requests is to provide University of Louisville researchers, staff, and administrators with comprehensive support for the iRIS electronic research submission and management system. iRIS is used for submitting, tracking, and managing Institutional Review Board (IRB) protocols and related research documentation, ensuring compliance with human subjects protection policies.

Overview of Service

iRIS is managed by the Human Subjects Protection Program (HSPP) and ITS, supporting the full lifecycle of IRB submissions, amendments, personnel changes, continuing reviews, and reporting. The service includes user account management, technical support, training, and process guidance for all aspects of iRIS usage.

Key Features:

  • Secure login and account management for UofL and external users
  • Online submission and routing of new studies, amendments, and continuing reviews
  • Automated workflow for signoffs (PI, Scientific Reviewer, Department Chair)
  • Document management, including uploading, editing, and accessing stamped documents
  • Status tracking and history for all submissions
  • Integrated training and compliance tracking (e.g., CITI, HIPAA)
  • Ticketing system for technical issues, sponsor additions, and training updates

Benefits:

  • Streamlined IRB submission and review process
  • Improved compliance with federal and institutional regulations
  • Transparent tracking of study status and required actions
  • Centralized management of research documentation and personnel
  • Responsive support for technical and process-related issues

Intended Audience:
Faculty, staff, students, and external collaborators involved in human subjects research at the University of Louisville.

Service Details

  • Core Activities:

    • User account setup and sponsored account requests
    • Submission and management of new studies, amendments, and closures
    • Routing for required signoffs and approvals
    • Uploading and managing CVs, training certificates, and study documents
    • Responding to stipulations and IRB requests
    • Technical support for login, access, and system navigation
    • Ticketing for sponsor additions, training updates, and system issues

  • Performance Metrics:

    • Ticket response and resolution times
    • Submission processing and approval timelines
    • User satisfaction and feedback

  • Collaboration:
    Managed by the Human Subjects Protection Program Office in partnership with ITS and departmental administrators.

Boundaries and Constraints

  • Access is limited to authorized users with UofL credentials or sponsored accounts.
  • All submissions must comply with university and federal research policies.
  • Some requests (e.g., sponsor addition, training update) require ticket submission and administrative review.
  • Processing times may vary based on submission complexity and review requirements.

Eligibility

All University of Louisville faculty, staff, students, and approved external collaborators involved in human subjects research are eligible for iRIS access and support.