Microsoft Campus Agreement

Microsoft Campus Agreement

 

Objective or Task:

Understand the software, licensing and billing details of the Microsoft Campus Agreement for University of Louisville users.

Instructions:

1. What Does the Microsoft Campus Agreement Include?

a. For Use at Work (On University/Department-Purchased Computers)

  • Windows 11
  • Office 365 for Windows including:
    • Access
    • Excel
    • OneNote
    • Outlook
    • PowerPoint
    • Publisher
    • Word
  • Office 365 for Mac including:
    • Excel
    • OneNote
    • Outlook
    • PowerPoint
    • Word
  • Teams (Windows and Mac)

b. For Use at Home (Up to 5 Devices)

  • Office 365 including:
    • Access
    • Excel
    • OneNote
    • Outlook
    • PowerPoint
    • Publisher
    • Word
    • Teams

c. Add-Ons Available for Purchase

  • Project Professional 365 – $71.00
  • Visio Plan 2 – $24.00
  • Teams Premium – $26.00

2. ITS Infrastructure Cost Allocations - How Are the Rates Calculated?

  1. Starting in FY22/23 university units and departments receive an annual ITS Infrastructure Cost Allocation based on a percentage of their annual budget.
  2. This allocation supports network, Internet, telephones and Microsoft Office365 Suite.
  3. The single charge replaces previous NBI and Microsoft Campus Agreement charges.
  4. The UofL budget office determines allocation amounts for VPs and Deans each year.
  5. Allocations may increase based on service costs, maintenance, and upgrades.
  6. Units and departments implement the allocation as part of the budget process.
  7. Direct questions to your unit business manager or Lead Fiscal Officer (LFO).
  8. Microsoft now assigns licenses to individual users, not by IPEDS data.
  9. All departments are billed through ITS Infrastructure Cost Allocations.
  10. Active sponsored accounts as of July 1 are billed in July; new requests are billed in the month created.
  11. Students are covered based on departmental participation.

3. Are Labs Covered?

  • Yes, any labs in a participating unit or school are covered at no additional cost.

4. Can Only Some Members of a Unit Participate?

  • No, all members of a unit or school are covered in the agreement.

5. What If a Sponsored Account Holder Moves Departments?

  • Your Unit Business Manager (UBM) can initiate an intra-university transfer (IUT) of funds between departments.

 

Outcome:

You will know what software is included, how licensing and billing work and how to address questions about the Microsoft Campus Agreement.

Need Additional Help

Contact the ITS HelpDesk: Call 502-852-7997 during business hours:

Monday through Thursday: 6:00am – 10:00pm
Friday: 6:00am – 5:00pm
Saturday: 7:00am – 5:00pm
Sunday: 10:00am – 10:00pm
University Holidays: 7:00am – 5:00pm
Closed on Thanksgiving, the day after Thanksgiving, and Christmas.

If you have an emergency during off hours, call the HelpDesk to be transferred to an on-call technician, or leave your request on voicemail. Your call will be returned the next day starting at 7am unless you specify a time.

Live Chat: Chat with the ITS HelpDesk during business hours.

Submit a Ticket: Use the self-service portal at http://service.louisville.edu to log requests or check the status of existing tickets.

In-Person Support: Visit the iTechConnect 1:1 help located on the lower level of the Miller Information Technology Center, Belknap Campus, during business hours.

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