Microsoft Campus Agreement

Before you Begin

• Required access or permissions: You must be an active faculty, staff or student to receive a UofL account.

• Have your UofL login credentials handy.

Instructions

1. What Does the Microsoft Campus Agreement Include?

a. For Use at Work (On University/Department-Purchased Computers)

• Windows 11

• Office 365 for Windows including:
  • Access
  • Excel
  • OneNote
  • Outlook
  • PowerPoint
  • Publisher
  • Word

• Office 365 for Mac including:
  • Excel
  • OneNote
  • Outlook
  • PowerPoint
  • Word

• Teams (Windows and Mac)

b. For Use at Home (Up to 5 Devices)

• Office 365 including:
  • Access
  • Excel
  • OneNote
  • Outlook
  • PowerPoint
  • Publisher
  • Word
  • Teams

c. Add-Ons Available for Purchase

• Microsoft Project – $73.00

• Microsoft Visio – $29.00

• Microsoft Teams Premium – $27.00

• M365 Copilot (full license) – $255.00 

• Microsoft Power Apps – $125.00

• Microsoft Power Automate – $94.00

• Microsoft Power Automate Premium – $109.00

• Microsoft Power BI – $28.00

• Microsoft Power BI Premium – $60.00

• Microsoft Visual Studio Pro w/ MSDN – $63.00

• Sponsored Email Accounts – $164.00

2. ITS Infrastructure Cost Allocations - How Are the Rates Calculated?

1. Starting in FY22/23 university units and departments receive an annual ITS Infrastructure Cost Allocation based on a percentage of their annual budget.

2. This allocation supports network, Internet, telephones and Microsoft Office365 Suite.

3. The single charge replaces previous NBI and Microsoft Campus Agreement charges.

4. The UofL budget office determines allocation amounts for VPs and Deans each year.

5. Allocations may increase based on service costs, maintenance, and upgrades.

6. Units and departments implement the allocation as part of the budget process.

7. Direct questions to your unit business manager or Lead Fiscal Officer (LFO).

8. Microsoft now assigns licenses to individual users, not by IPEDS data.

9. All departments are billed through ITS Infrastructure Cost Allocations.

10. Active sponsored accounts as of July 1 are billed in July; new requests are billed in the month created.

11. Students are covered based on departmental participation.

3. Are Labs Covered?

• Yes, any labs in a participating unit or school are covered at no additional cost.

4. Can Only Some Members of a Unit Participate?

• No, all members of a unit or school are covered in the agreement.

5. What If a Sponsored Account Holder Moves Departments?

• Your Unit Business Manager (UBM) can initiate an intra-university transfer (IUT) of funds between departments.

Need Additional Help?

• ITS HelpDesk
• Submit a Ticket: Use the self-service portal to log requests.
• In-Person Support: Visit the iTechConnect during business hours for individual help.  Located on the lower level of the Miller Information Technology Center (MITC) - Belknap Campus.