Timekeeper Weekly Reviews

Quick Reference Guide

Objective or Task

Run weekly Workday reports to identify missing, incomplete, or shared time entries before payroll deadlines.

Instructions

Run RPT022 – Unsubmitted or Unapproved Time

1. Open Workday.
2. Enter RPT022 in the search bar.
3. Select the RPT022 – Unsubmitted or Unapproved Time report.
4. Enter the appropriate Supervisory Organization.
5. Select Include Subordinate Organizations.
6. Enter the Start Date.
7. Enter the End Date.
8. Select OK.
9. Review the report results.
10. Export the report to Excel.
11. Review Status to identify employees with unsubmitted time.
12. Contact employees who have not submitted time.

Run RPT025 – Workers with More or Less Than Scheduled Weekly Hours

1. Open Workday.
2. Enter RPT025 in the search bar.
3. Select the RPT025 – Workers with More or Less Than Scheduled Weekly Hours report.
4. Enter the required Supervisory Organization.
5. Select Include Subordinate Organizations.
6. Select the appropriate week.
7. Select OK.
8. Export the report to Excel.
9. Review Total Scheduled Weekly Hours.
10. Review Total Hours reported.
11. Insert a new column next to Total Hours.
12. Enter the formula =IF(X2=V2,"Yes","No").
13. Filter results to show No entries.
14. Review employee email addresses.
15. Notify employees with incomplete time.

Run RPT030 – Workers with Shared Time Off

1. Open Workday.
2. Enter RPT030 in the search bar.
3. Select the RPT030 – Workers with Shared Time Off report.
4. Enter the appropriate Supervisory Organization.
5. Select Include Subordinate Organizations.
6. Enter the date range.
7. Select OK.
8. Review Shared Time Off Balance.
9. Identify employees who require shared time off entry.
10. Enter the shared time off on the employee’s time sheet as needed.

Outcome

All required weekly timekeeper reports are reviewed, incomplete or missing time is identified, and employees are notified or corrected so payroll can process accurately and on time.