Request Compensation Change - Salary/Hourly Changes

Tags workday

Quick Reference Guide

Objective or Task

Request and submit a salary or hourly base pay change for an employee in Workday.

Before You Begin

  • You have access to Workday as an HR Initiator or HR Partner.
  • The compensation change is not part of a hire or job change process.
  • You know whether the employee is paid by salary or hourly rate.
  • You have required justification documentation available.

Instructions

Start the Compensation Change Request

  1. From the Workday landing page, enter Request Compensation Change in the search bar.
  2. Enter the Effective Date.
    • Best practice is to use the start of a pay period.
  3. Enter the Employee name.
  4. Select OK.

Select the Reason for the Change

  1. In the Effective Date and Reason section, select the appropriate Reason for the compensation change.

Update Salary or Hourly Pay

  1. Select the Salary or Hourly section based on how the employee is paid.
  2. Update the compensation using one of the following methods:
    • Update the Amount directly.
    • Use Amount Change to increase or decrease by a specific dollar value.
    • Use Percent Change to increase or decrease by a percentage.
  3. Confirm the updated amount meets minimum requirements.
    • Salary must meet or exceed applicable minimums.
    • Hourly rate must meet or exceed the pay range minimum.

Enter End Dates if Required

  1. If the compensation change is temporary, enter dates in Additional Details.
    • Use Actual End Date if Workday should automatically end the pay.
    • Use Expected End Date for reporting and future planning.

Handle Total Base Pay Over $100,000

  1. If the employee’s total base pay exceeds $100,000, navigate to the Other section.
  2. Add the Total Base Pay over $100,000 calculated plan.
  3. Follow system messages to ensure the plan is added or removed correctly.

Attach Documentation and Submit

  1. Add required supporting documentation in the Attachments section.
  2. Set the document category to Compensation.
  3. Review all entered information for accuracy.
  4. Select Submit to route the request for approval.

Outcome

The salary or hourly compensation change is routed for approval and applied in Workday once approved. Costing updates are triggered if required.

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