Period Activity Pay

Tags workday

Quick Reference Guide

Objective or Task

Create, update, or end a Period Activity Pay assignment in Workday so employees are paid correctly for defined activities over a specified academic period.

Before You Begin

  • You have access to Workday.
  • You are authorized to manage compensation or assignments.
  • The employee has an active position and has already started employment.
  • You know the correct Academic Period, activity type, total compensation amount, and costing information.

Instructions

Add a Period Activity Pay Assignment

  1. From the Workday landing page, enter Manage Period Activity Pay Assignments in the search bar and select the task.

  2. Enter the Effective Date as the activity start date.

  3. Enter the Employee name.

  4. Select the Academic Period for the assignment.

  5. Select OK.

  6. Select the appropriate Reason:

    • Add Activity Pay > New Hire
    • Add Activity Pay > New Assignments
    • Add Activity Pay > Reappointment

  7. Confirm or select the correct Activity.

  8. Enter required details for the activity line:

    • Comment
    • Start Date
    • End Date
    • Weekly Service Hours when required
    • Quantity set to 1
    • Assigned Unit Rate as the total amount to be paid

  9. Confirm the Total Amount equals the Assigned Unit Rate.

  10. Ensure the total meets minimum wage requirements for the selected period.

Enter Costing Overrides

  1. Open the Costing Override panel.
  2. Enter the Costing Organization.
  3. Select 100 UofL Fund.
  4. Enter distribution percentages or amounts.
  5. Confirm the Amount Remaining equals $0.00.
  6. Select Done to apply costing.

Add Required Attachments

  1. Add required Attachments with category Period Activity Pay.
  • Faculty Overload approvals
  • Part-time Lecturer contracts
  • Graduate Student workload waivers
  1. Select Submit to route for approval.

Adjust Costing on Period Activity Pay

  1. Open Manage Period Activity Pay Assignments.
  2. Enter an effective date, employee, and academic period.
  3. Select Adjust Activity Pay > Adjust Costing.
  4. Update the costing override as needed.
  5. Select Submit to route for approval.

Adjust the Stipend Amount

  1. Open Manage Period Activity Pay Assignments.
  2. Select Other Reasons > Administrative Correction.
  3. Update the Assigned Unit Rate to the new total amount.
  4. Review and adjust distributed payments as needed.
  5. Select Submit to route for approval.

End Period Activity Pay Early

  1. Open Manage Period Activity Pay Assignments.
  2. Select End Activity Pay with Ending Job > Finish Payments or Forfeit Payments.
  3. Update activity and payment end dates.
  4. Adjust the unit rate if payments have already processed.
  5. Review distributed amounts to ensure balances equal zero.
  6. Select Submit.

End Period Activity Pay During Termination

  1. Open the termination-related End Period Activity Pay task.
  2. Select Forfeit Payments.
  3. Update activity and payment end dates to match the termination date.
  4. Select Submit.

Outcome

The Period Activity Pay assignment is correctly added, adjusted, or ended in Workday, ensuring employees are paid accurately according to policy and academic period requirements.

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