Managing House Staff

Tags workday

Quick Reference Guide

Objective or Task

Understand how house staff are hired and paid in Workday and know which groups manage specific house staff transactions.

Instructions

Part 1: Understand House Staff Management Structure

  1. Confirm that all house staff are assigned to the MED: Graduate Medical Education > Administration > House Staff supervisory organization.

    • All transactions for house staff are managed through this organization.

  2. Coordinate with the appropriate contacts based on the transaction type:

    • Work with the designated hiring and compensation coordinator for hiring and compensation‑related actions.
    • Work with Business Operations for terminations, leaves of absence, compensation changes, and other ongoing employment transactions.

Part 2: Identify House Staff Job Profiles

  1. Determine which house staff job profile applies:
    • House Staff (Step) for residents or fellows with step‑based salary progression.
      • Step increases are processed automatically each year.
      • Step progression is based on the hire date unless a service date adjustment is required.
    • House Staff (Non‑Step) for house staff paid by salary without step progression.
      • Compensation updates must be entered manually.
    • House Staff (Stipend) for house staff paid through a stipend.
      • Compensation is managed using Period Activity Pay and requires manual updates.

Part 3: Manage Special Compensation Scenarios

  1. For moonlighting payments, collect required information and coordinate the appropriate one‑time payment process.

  2. For Chief Resident bonuses, use the designated allowance plan to manage bonus payments.

Outcome

House staff are accurately managed in Workday with the correct supervisory organization, job profile, and compensation method applied, and all transactions are coordinated through the appropriate roles to ensure compliance and consistency.

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