Job Change - Position Review

Tags workday

Quick Reference Guide

Objective or Task

Initiate and process a position review job change for an employee in Workday.

Instructions

  1. From the Workday landing page, enter Start Job Change in the search bar.

    • Alternatively, open the employee profile, select Job Change, and then select Start Job Change.

  2. In the Start Job Change prompt:

    • Enter the Worker name.
    • If the worker has multiple jobs, select the job to be reviewed.
    • In What do you want to do?, select the appropriate Position Review option:
      • Edit Position Details
      • Promotion
      • Demotion
    • Select OK.

  3. In the Start section, enter:

    • When do you want this change to take effect?
    • Why are you making this change?
    • Do you want to use the next pay period?
    • Note that Manager, Team, and Campus cannot be changed after leaving this section.

  4. Select Start to begin the job change.

  5. In the Job section, update job information as applicable:

    • Edit Job Profile, Job Title, or Business Title.
    • Job profile and job title changes are available only for promotions or demotions.
    • Save changes before continuing.

  6. In the Location section, update information if required:

    • Edit Location.
    • Edit Scheduled Weekly Hours, if applicable.

  7. In the Administrative section, update information as needed:

    • Employee Type
    • Time Type
    • Pay Rate Type
    • Default Weekly Hours
    • Working FTE

  8. Add supporting documentation in the Attachments section, if applicable.

  9. In the Compensation section, propose wage or salary changes as needed and save the updates.

  10. Enter supporting details in Comments.

  11. Review all changes and select Submit.

  12. Complete or skip Assign Costing Allocations based on how the change will be funded.

  13. The position review routes to the Budget Manager for review and approval.

Outcome

The position review job change is submitted in Workday and routed through the appropriate approval workflow, updating the worker’s job to align with revised position details.

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