Quick Reference Guide
Objective or Task
Hire a student employee in Workday.
Instructions
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Confirm that a JM Supervisory Organization exists for the student’s manager.
- Students must be hired into JM supervisory organizations.
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From the Workday landing page, enter Hire Student in the search bar and select the Hire Student Report.
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In the Hire Student window, enter the student name and select the appropriate JM Supervisory Organization.
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Select OK.
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On the Hire Student page, review the student’s work eligibility and employment status.
- Select Hire if the student is not currently employed.
- Select Add Job if the student already has an active job in Workday.
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Enter the required student employment details:
- Hire Date or Effective Date
- Reason
- Employee Type
- Job Profile
- Time Type
- Location
- Work Space
- Job Title and Business Title
- Scheduled Weekly Hours
- End Employment Date
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Review the information and select Submit.
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Review the default costing organization and update it if a different organization will pay the student worker.
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Select Submit.
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Update student compensation details, if applicable.
- Expand Additional Details.
- Enter an Actual End Date that matches the Employment End Date.
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Select Submit.
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Complete the questionnaire regarding the student’s social security card status.
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Select Submit to complete the student hire.
Outcome
The student employee is successfully hired in Workday with the correct job, costing, compensation, and employment dates applied.