SharePoint

SharePoint

 

Objective or Task:

Understand how to access, request and manage SharePoint sites for collaboration and file sharing.

Instructions:

1. What is SharePoint?

  1. SharePoint is part of the Microsoft Office365 suite and provides online collaboration and file sharing.
  2. Use SharePoint to store, organize and share files securely with your department or team.

2. Managing SharePoint Sites

  1. Departmental site administrators can add or remove users and make changes to their SharePoint sites.
  2. If you need a new SharePoint site, submit a site request through the university’s service request process.
  3. For questions about an existing SharePoint site fill out a service request for assistance.

3. Security and Access

  • Information stored on SharePoint Secure sites conforms to university information security policies.
  • Site owners/administrators are responsible for managing site security following “least privilege” and “need-to-know” practices.
  • Sensitive information should only be accessible to users who need it for their job duties.
  • The URL for secure SharePoint sites contains the word “secure” (e.g., https://sharepointsecure.louisville.edu/). Public SharePoint sites do not have access controls. 

Outcome:

You will know how to request a new SharePoint site, manage users and ensure your site meets university security requirements.

Further Readings:

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SharePoint Request
Microsoft SharePoint provides a secure, scalable platform for document management, team collaboration and intranet publishing across the University of Louisville. SharePoint supports departmental and cross-functional collaboration by enabling users to create, share and manage content in real time, improving communication and operational efficiency.