FERPA Information: How to Protect Student Data at UofL

Before You Begin

Ensure you have a valid UofL user account and login credentials.
Review UofL Information Security Policies and Procedures for FERPA compliance.
Identify if your work involves student education records or regulated student data.

 

Instructions

Identify FERPA Data

  • Determine if your data includes student education records, grades, transcripts or other personally identifiable information (PII).
  • Review university policies for definitions and examples of FERPA-regulated data.

Protect FERPA Data

  • Store student data only on approved, secure systems and encrypted devices.
  • Limit access to student data to authorized personnel only.
  • Do not share student data via email, cloud storage, or unapproved platforms.
  • Use secure methods for transmitting student data, such as encrypted email or secure portals.

Manage and Retain FERPA Data

  • Follow university retention schedules and FERPA requirements for student data.
  • Purge student data securely when no longer needed, unless retention is required by law.
  • Report any accidental or intentional exposure of student data immediately.

Report Incidents and Get Help

  • If you suspect unauthorized access, disclosure, or loss of student data, report the incident to secureit@louisville.edu or the ITS HelpDesk.
  • For questions about FERPA compliance or data management, contact the Information Security Office.

 

Further Readings

Need Additional Help

Print Article

Related Services / Offerings (1)

Campus Solutions System Management
PeopleSoft Campus Solutions (CS) is the system of record for most academic administrative functions to manage the entire student lifecycle. It includes modules for admissions, enrollment, academic records, course scheduling and financial aid. The system supports personalized student experiences and helps UofL maintain compliance with educational regulations.