Timekeepeer Weekly Reviews - Monthly Employees

This article explains how you complete weekly timekeeper reviews in Workday for monthly employees by running reports to ensure time off is reported and approved prior to the monthly payroll deadline. This applies to timekeepers responsible for monitoring monthly employee time off and leave.

Quick Reference Guide

Objective or Task

Run weekly Workday reports to review reported, pending, and approved time off for monthly employees.

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Instructions

Run the All Worker Time Off Report

1. Open Workday.
2. Enter All Worker Time Off in the search bar.
3. Select the All Worker Time Off report.
4. Enter the appropriate Supervisory Organization.
5. Select Include Subordinate Organizations.
6. Enter the Start Date.
7. Enter the End Date.
8. Select OK.
9. Review the report results.
10. Export the report to Excel.
11. Review Status to identify approved, pending, or denied time off.
12. Identify employees with pending time off requiring approval.

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Review Time Off Approval Status

1. Review Approved time off to confirm it is accounted for in the payroll month.
2. Review Pending time off requests.
3. Notify managers to approve pending time off.
4. Confirm unapproved time off is addressed before payroll deadlines.

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Run Additional Weekly Review Reports

1. Run the Workers on Leave report.
2. Run the Workers Returning from Leave report.
3. Run the Workers Returning from Leave This Week report.
4. Run RPT028 – Workers on Leave Past Estimated End Date.
5. Run RPT029 – Workers on Leave Approaching Estimated End Date.
6. Run RPT030 – Workers with Shared Time Off Balance as scheduled.
7. Run RPT031 – Time Off Payout Amount as needed.

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Outcome

Weekly timekeeper reviews for monthly employees are completed successfully, pending time off is identified and addressed, and employee accruals and payroll processing remain accurate.