Academic Action: Adding an Additional Job for Faculty

This article explains how HR Initiators and Academic HR Partners can add an additional job for a current faculty member in Workday. Additional jobs are used for roles such as endowed chair, department chair, associate dean, program director, or similar academic leadership appointments.

Quick Reference Guide

Objective or Task

Add an additional job for a current faculty member in Workday.

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Instructions

Part 1: Locate or Create a Vacant Position

1. Open the faculty member’s profile in Workday.

2. In Job Details, select the blue linked Supervisory Organization name.

3. Open the Staffing tab and review Positions without Job Requisition.

4. Identify a vacant position in the Academic Leadership job family.

   • Ensure the position is part‑time with FTE less than 1.0.
   • Note the Position Control Number.

5. If a suitable vacant position exists, continue to Part 3.

6. If no suitable position exists, create one using Create Position from the supervisory organization’s Staffing actions.

   • Select Academic Leadership as the job family.
   • Set Time Type to Part‑time.
   • Set Scheduled Weekly Hours to 0.
   • Do not select Endowed Chairship as the job profile.
   • Submit the position for approval and record the Position Control Number once approved.

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Part 2: Add the Additional Job

1. On the faculty member’s profile, select Actions, hover over Job Change, and select Add Job.

2. In the Supervisory Organization field, search for the supervisory organization that contains the vacant position.

3. Select OK.

4. Complete the required fields:

   • Effective Date
   • Reason
   • Position using the Position Control Number
   • Confirm auto‑populated fields such as Job Profile, Time Type, and Location

5. Enter the Job Title with a clear and specific title for the additional role.

   • The Business Title will update automatically.

6. Select the appropriate Annual Work Period and Disbursement Plan Period.

7. Upload required Attachments, which may include:

   • P‑103
   • Signed letter of offer
   • BOT Supplemental Data Sheet
   • Faculty vote documentation, if applicable
   • Assign Academic Appointments as the attachment category.

8. Select Submit to route the additional job for approval.

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Outcome

The additional faculty job is added in Workday, routed through required academic approvals, and reflected as a separate active job once approved.