Summary
This article explains how you request a one‑time payment in Workday. You should use this process if you need to pay an employee a single, non‑recurring payment in addition to their regular base pay, such as awards, bonuses, relocation payments, or special assignments.
Body
Quick Reference Guide
Objective or Task
Request a one‑time payment for an employee in Workday and route it for approval.
Before You Begin
- You have access to Workday as an HR Initiator, HR Partner, Manager, HR Specialist, or Academic HR Partner.
- You know the appropriate One‑Time Payment Plan to use.
- You have required justification documentation available.
- You understand that some one‑time payments are eligible for retirement contributions and others are not.
Instructions
Start the One‑Time Payment Request
- From the Workday landing page, enter Request One‑Time Payment in the search bar and select the task.
- Enter the Effective Date.
- Enter the Employee name.
- Select the appropriate Position if the employee has more than one job.
Enter Payment Details
- In the Summary section, select the correct Reason for the one‑time payment.
- Navigate to the One‑Time Payment section.
- Select Add.
- Select the appropriate One‑Time Payment Plan.
- Review the Scheduled Payment Date and update it if needed.
- Enter the Amount of the payment.
- Leave Send to Payroll selected.
Enter Costing and Attach Documentation
- If the payment should use costing different from the employee’s default, enter the correct Costing Organization.
- If multiple funding sources are required, complete a costing allocation and enter the appropriate earning lines.
- Attach required supporting documentation in the Attachments section.
- Set the document category to Compensation.
Submit the Request
- Review all entered information for accuracy.
- Select Submit to route the one‑time payment for approval.
Outcome
The one‑time payment request is routed for approval, and once approved, the payment is processed through payroll according to the scheduled payment date.