Summary
This article explains how you create an evergreen job requisition in Workday to continuously recruit for seasonal, high‑volume, or hard‑to‑fill positions. You should use this process if you are a Primary Recruiter responsible for managing ongoing candidate pools and moving selected candidates to a regular job requisition when ready to hire.
Body
Quick Reference Guide
Objective or Task
Create an evergreen job requisition in Workday and manage candidates until a regular job requisition is created for hire.
Before You Begin
- You have access to Workday as a Primary Recruiter.
- You know the Supervisory Organization for the position.
- Job details and required documentation are available.
- The position is suitable for continuous recruiting, such as Part‑Time Lecturers.
Instructions
Create the Evergreen Job Requisition
- From the Workday landing page, enter Create Evergreen Requisition in the search bar.
- Complete the Create Evergreen Requisition prompt.
- Select the appropriate Supervisory Organization.
- Leave Worker Type set to Employee.
- Select OK.
Enter Requisition Details
-
Select the pencil icon to enter Recruiting Information.
-
Complete the Recruiting Information and Job sections.
- Enter required job details and requirements.
- Enter a Location.
- Complete Contract Details for faculty requisitions.
-
Complete additional sections as needed.
- Review or enter Qualifications.
- Confirm Organizations and costing.
- Upload required documents in Attachments.
- Assign Primary Recruiter roles.
Submit and Route for Approval
-
Review all details on the Summary page.
-
Enter additional information in Comments as needed.
-
Select Submit to begin the approval process.
-
Open Edit Additional Data from your inbox.
-
Enter the Costing Organization for job advertising.
-
Select Submit to route the requisition for review and approval.
Manage Evergreen Candidates
- Regularly review the evergreen requisition for new applicants and hiring manager feedback.
- Complete reference checks when applicable.
- Disposition candidates who are not selected.
Move a Candidate to a Regular Job Requisition
-
When a preferred candidate is identified, take action on the evergreen requisition to Copy it To Create Job Requisition.
-
Update Posting Instructions to Posting Not Required – Linked to Evergreen.
-
Select OK to create the new job requisition.
-
Return to the evergreen requisition.
-
Select the preferred candidate.
-
Select More and then Move to Linked Job Requisition.
-
Select the new job requisition you created.
-
Open the new job requisition to confirm the candidate is linked.
-
Continue the hiring process using Employment Agreement steps.
Outcome
The evergreen job requisition is created and approved, allowing continuous recruiting, and selected candidates are successfully moved to a regular job requisition for hiring.