Storage: How to Choose the Right Storage Option

This article explains how you can choose the appropriate university‑supported storage option for your files. Use this when deciding where to store, share, or collaborate on university data.

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Before You Begin

1. Identify whether your files require individual storage, departmental storage, or collaboration.
2. Determine whether you need to share files inside or outside the university.
3. Review the available storage options below.
4. Select the option that best matches your needs.
5. Contact the Compliance Office if your data contains sensitive information such as HIPAA or FERPA data.

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Storage Options

CardBox

• Cloud‑based storage and file sharing
• Supports sharing inside and outside the university
• No storage limit
• Maximum file size of 50 GB
• Best for general storage and external collaboration

 

Microsoft SharePoint

• Cloud‑based collaborative storage
• Designed for team and departmental collaboration
• Supports sharing inside the university
• External sharing available with ITS assistance
• Site storage up to 1 TB, expandable with ITS support
• Uses Azure Active Directory security and single sign‑on

 

Microsoft OneDrive for Business

• Cloud‑based individual storage
• Intended for personal work files
• Supports sharing inside and outside the university
• Storage limit based on license, up to 1 TB
• Uses Azure Active Directory security and single sign‑on

 

Considerations Before Choosing Storage

• Confirm security and permission requirements.
• Review file size and storage limits.
• Consider whether collaboration or individual access is required.
• For sensitive data, contact the Compliance Office before selecting a storage solution.